Archiving Policy

The Pacific Journal of Advanced Engineering Innovations (PJAEI) is committed to ensuring the long-term preservation and accessibility of all published content. Our archiving policy is designed to safeguard the integrity and availability of the research articles published in the journal, ensuring that they remain accessible to the global research community indefinitely. We recognize the importance of archiving in maintaining a permanent scholarly record and have implemented a robust, multi-layered approach to archiving.

 

  1. Digital Archiving

Institutional Repositories:

  • Self-Archiving by Authors: PJAEI encourages authors to deposit a copy of their published articles in their institutional repositories. Authors may archive the final published version (post-print) or the accepted manuscript (post-peer-review) in their institution’s repository or personal websites, provided they acknowledge the original publication in PJAEI and include a link to the published article on the journal’s website.
  • Support for Open Access: By allowing self-archiving, PJAEI supports open access initiatives and ensures that research reaches a broader audience beyond the journal’s immediate readership.

 

Third-Party Repositories:

  • Partnerships with Archiving Services: PJAEI collaborates with recognized digital archiving services such as LOCKSS (Lots of Copies Keep Stuff Safe) and CLOCKSS (Controlled Lots of Copies Keep Stuff Safe), which provide decentralized preservation to safeguard content from technical failures or unforeseen events.
  • Public Repositories: PJAEI supports the deposition of content in recognized public repositories for increased accessibility and compliance with funding agency mandates.

 

  1. Long-Term Digital Preservation

Publisher's Archiving System:

  • Secure Archival Systems: All articles published in PJAEI are archived in secure digital systems designed for long-term preservation, protecting against data loss or obsolescence. Multiple redundant backups are maintained in geographically diverse locations to enhance security.

 

Migration and Format Sustainability:

  • Format Preservation: PJAEI ensures adherence to best practices in digital preservation by using sustainable file formats like PDF/A, widely recognized for long-term accessibility.
  • Content Migration: As technology evolves, archived content is proactively migrated to compatible formats, ensuring uninterrupted accessibility.

 

  1. Print Archiving

Printed Copies:

  • Print-on-Demand: PJAEI offers print-on-demand services for institutions, libraries, and individuals requiring printed copies of articles or issues. These physical copies provide an additional layer of archival security.
  • Library Deposits: Copies of printed issues are deposited in national and international libraries renowned for their archival practices, safeguarding the journal’s physical record.

 

  1. Compliance with Archiving Standards

Adherence to Best Practices:

  • International Standards: PJAEI’s archiving systems comply with ISO and Open Archives Initiative (OAI) standards. Regular reviews ensure alignment with emerging preservation technologies.
  • Audits and Verification: Periodic audits validate the integrity and effectiveness of archival processes, guaranteeing robust preservation.

 

  1. Access and Retrieval

Public Access to Archived Content:

  • Permanent Availability: Archived content remains permanently accessible via the PJAEI website and associated repositories. Open access ensures compliance with the Creative Commons Attribution-NonCommercial (CC BY-NC) License.
  • Discoverability: Indexed and searchable archived content ensures easy retrieval by researchers and practitioners globally.

 

  1. Contingency Planning

Disaster Recovery:

  • Recovery Systems: Comprehensive disaster recovery plans address risks to the journal’s digital and physical archives, ensuring prompt restoration of content in emergencies.
  • Ongoing Monitoring: Continuous monitoring ensures archival resilience, protecting against threats like system failures or cyberattacks.

 

  1. Withdrawal Policy

Article Withdrawal and Retraction:

  • Transparency: Withdrawn or retracted articles are marked in the archive with explanations, maintaining the integrity of the scholarly record.
  • Updates: Corrections or retractions are immediately reflected in the archives, ensuring accurate information is available.